Financa5 Enterprise

Reports on business activity are organized according to modules:

Also for each module there is a package of so-called 'special' reports which are built according to the concrete requirements of companies in pursuit of specific processes in their business.

The reports use different techniques in the presentation of the result such as pivot table, result in rows, various graphs etc. The result of the report is displayed on Screen, Printer and can be exported to standard formats such as Word, Excel, PDF, ASCII, XML etc. The graphic presentation of the result is easily configurable according to the user's wishes, such as in column, pie, in-line, etc. formats.

Filters (data required for construction) of the report can be configured, customized and saved in the form of files according to the user's desire and need, thus creating ease of use.

The result display environment is enriched with various tools such as searches, quick positioning, groupings, etc.

Accuracy in the transfer and reporting of warehouse actions, in calculating the costs of goods according to legal methods, offering over 400 management reports, which constitutes the competitive advantage in its organization.

Financa5 creates opportunities for subjects to compile invoices for the circulation or trading of personalized goods and services (with over 2000 printing models) in pre-prepared formats according to the specific requirements of companies based on the nature of the company's activity, first of all meeting the requirements for accompanying documentation of tax authorities. A large part of these models have the legal approval approved by the relevant bodies.

Ability to design and compile price offers in predetermined time periods and their automatic activation in the established band. Each user of the program is tracked in the action log in the program, thus increasing security and reliability in higher managerial instances. Finance 5 is ranked on the market as one of the most flexible, simple and reliable programs, adapted and enriched to the needs of each entity.

The program fully and accurately reflects any decision or change in the legislation in force, it is continuously enriched with functions according to the requirements and changes of the National Accounting Standards (NAS) and International Accounting Standards (IAS).

It is continuously enriched with accurate and fast solutions for all the requirements of the fiscalization process. The system builds the informatization of activity and financial statements (balance sheet, result of activity, cash-flow), based on the public or private accounting plan of accounts by configuring, adding, or detailing its accounts, also in foreign languages ​​Italian/English, etc. according to the needs of the economic profile of the activity.

Financa5 has correctly and simply implemented the method of working and building documents as well as financial statements based on the analytical accounting of processes.

Fast, comfortable and as complete as possible construction of documents with data is an element of superiority of working with the program. There are many ways to build them based on similar documents already created earlier in the system, thus increasing the speed and accuracy in their construction.

For example, for building similar invoices, the means of importing elements from another already created invoice can be used, which can be searched and found with the help of document lists. The system enables the import of references (in groups) or documents (mainly those with many elements such as purchase invoices) built in advance in popular formats such as Excel, XML, etc.

Financa5 has already implemented fast and simple tools for building and linking documents automatically. The output document from a warehouse can be automatically generated into an input document for the warehouse, the destination where the goods go, thus eliminating the waste of time and simultaneously increasing the accuracy in the construction of the document. The same can be said about the communications of cash-to-cash or cash-to-bank documents and vice versa, construction of invoice documents from order or offer documents or vice versa, etc.

The Enterprise version allows the compilation of several documents simultaneously within a module or a document type, such as several invoice or order documents at the same time.

Starting work in a new enterprise is relatively easy with the system tools by importing key references and documents such as items, inventories, account balances, debtors or creditors balances, etc., from the data of another enterprise built with Financa5 or from popular formats such as Excel, ASCII, XML, etc.

Cash management is carried out in these two cash register/bank modules in different currencies. The work in this module consists in the registration and accounting of various actions such as: Liquidation of unpaid invoices manually or automatically (group liquidation), according to the method of scoring the liquidating document with the invoice or the method of group liquidation of invoices.

Fast and simple construction of transfer documents or internal monetary transactions between cash-cash, bank-bank or cash-bank modules, accompanied by tools for their control and recording. Reports for the control of liquidations, shooting documents as well as complete analyzes of cash, solvency, etc.

The program builds sales documents (invoices) accompanied by numerous fiscal, management, etc. elements. The screens for building documents are very rich with tools for quick, simple realization and with a lot of accompanying data, which help in personalizing the printing models as well as in enriching the reports for detailed analysis on the data.

Financa5 implements a dynamic policy of article prices based on the categorization of goods, customer classifications as well as dynamic offers in time, so the selling price for a product can be determined based on the price of the class (40 such) or category of the item, preferential price or class price for the buyer, offer prices with defined periods and limited to kohç, etc.

Sales documents can also be enriched with many managerial elements of the sales agent type, specific elements according to the nature of the business, categorization of invoices, etc. The printing of an invoice contains not only all the mandatory fiscal elements according to the laws of the tax authorities, but can be accompanied also with managerial elements in order to customize it for the benefit of the business.

Reports on sales data are among the most elaborate reporting formats, which include sales ledger reporting, accounts payable and liquidity reports, item sales reports, margin reports, discounts, etc. An important part is also the 'special' reports that are built for special clients based on the specific nature of the business.

Accounting of purchase invoices with items, with services, with accounts as expenses (via the custom services option), returns, imports, combined invoices (items and expenses).

Entities through the supplier card can determine the terms of liquidation of invoices, the terms of liquidation as well as the terms of the contract with suppliers.

Basic reports in tracking obligations with suppliers and management reports for purchase items.

The Purchase Ledger reflects in real time the actions accounted for in purchase invoices.

The Inventory module is essential for commercial entities, including those involved in production. It allows the registration of raw materials, semi-finished, and finished products (with recipes), enriched with various classification levels, and offers dynamic price management (price classes, offers, preferential prices, minimum/maximum price limits, etc.).

This module enables the creation and tracking of warehouse goods movement documents to specific directions and destinations. The system includes numerous data checks and reporting formats to verify document accuracy, packaging movement, shrinkage classifications, lot and expiration tracking, accompanying goods documents, warehouse logs, and comparative item reports with previous years, etc.

The system also manages stock at the warehouse level, including minimum/maximum stock control, limit testing, and the distribution of returnable items (items in use or packaging), etc.

Goods movement documents from the warehouse also contain all necessary data (carrier, SN destination of the entity or third parties) required for the fiscalization process, in compliance with current legislation standards.

Financa5 allows the configuration, organization, and reporting of accounting by cost centers, ensuring that the accounting impact of each document is detailed in analytical accounts. This process is performed during document creation, without requiring additional time or effort for later reconfigurations. This approach is also reflected in financial reporting statements in Albania or abroad, with the option for customization in a second language.

The program also includes a comprehensive set of reports for analytical account analysis, Pivot format, cost items, and their impact on the business's economic activity.

Financa5 Enterprise has also implemented the long-term assets module as an important component.

In this module, based on documents created in the system, a chronological log of asset operations is built, including all actions such as acquisition or purchase, maintenance, depreciation calculations, various services, transfers or changes of location/user, deregistration, sale, or disposal of the asset, etc.

The system is comprehensive, starting with asset card configuration, category and depreciation rate definition, and the accounting scheme for reflecting actions in the General Ledger. It allows for asset depreciation using various methods (according to IAS or SKK standards) and comparison of values between these methods.

Asset operations, including acquisition, transfers, depreciation, deregistration, etc., can be performed in groups or individually, such as depreciation or deregistration at the time of sale. The module also provides a complete reporting package reflecting all asset operations according to SKK or IAS standards, as well as the mandatory legal statements for tax authorities.

The user rights module within Financa5 Enterprise configures each user's working method, restricts or allows access to different modules or documents, and defines each user's rights within a document and reference.

Each user is assigned a code (User) and password in advance, as well as a role in the program, such as sales operator, warehouse operator, program administrator, etc. Rights configuration can be limited not only to basic operations like [Add], [Edit], [Delete], but also to the display or non-display of specific data within a document screen in different companies.

Program users are also assigned data communication rights, such as whether they are allowed to print, export, or import data. Operator actions are recorded in the Activity Log, which is a valuable tool for verifying and controlling errors during work. The Activity Log provides complete information about the operator, the time of the action, the computer address, changed values, etc.

Each user must log in to the program with their code and password.

Financa5 enables businesses to carry forward accounting data from one year to the next.

A company can continue its operations for several years without changing anything (in the same database). However, in cases where the business involves a large number of data records, which may cause significant delays and slowdowns in IT operations, data separation is recommended.

Data separation is a process that involves importing all references (Customers, Suppliers, Warehouses, Items, Assets, etc.) as well as account balances, warehouse items, debtors and creditors, together with outstanding invoices, cash-in, etc.

Data separation is carried out either by importing data from the previous company (previous year) or by importing data from well-known standard formats such as Excel, Text, ASCII, etc.